Contractor Standards Guide 2019

REY Logistic, Inc. CONTACT INFORMATION

MAILING ADDRESS:REY Logistics, Inc.
1300 Industrial Blvd, Suite 212
Southampton, PA 18966
TELEPHONE NO:Toll-Free: 1.833.REYLOGS [1.833.739.5647]
1.267.984.4177
FAX NUMBER:1.877.501.1022
EMAIL ADDRESS:contact@reylogistics.com

OFFICE HOURS

Monday – Friday 09:00 AM – 5:00 PM

Voice mail with a time/date stamp is available to receive your message when we are not available.

INFORMATION CHANGES

Any personal status changes affecting record keeping must be reported to REY Logistic, Inc. representative in a timely manner. These changes include following items:

  • Legal name
  • Home address
  • Home telephone number and/or mobile phone number, email address
  • Person to call in case of emergency
  • Driving record or status of driver’s license
  • Equipment information
  • Insurance information
  • IFTA registration information
  • Eligibility for employment status in the USA (Form I-9)

REY Logistic, Inc. is not liable for the dissemination of relevant contract information if the Owner does not report changes in a timely manner.

INTRODUCTION

Rey Logistics, Inc. (Company) is known as both a local and long haul freight transportation company with a focus on safety and timely and professional delivery.

This Contractor Standards Guide (“Guide”) is a compilation of personnel policies, practices and procedures currently in effect at Company.

The Guide is designed to introduce you to our Company, familiarize you with Company policies, provide general guidelines on work rules and other issues related to your role as an independently-contracted driver, and help answer many of the questions that may arise in connection with your role with the Company.

This Guide is not a contract of employment, and does not create a contract of employment. This Guide does not create a contract, express or implied, guaranteeing you any specific term of employment. The purpose of the Guide is simply to provide you with a convenient explanation of present policies and practices at the Company. This Guide is an overview or a guideline.

Company is committed to compliance with all provisions of the Federal Motor Carrier Safety Administration’s Regulations (FMCSRs). Company will not permit or require any vehicle to be operated in violation of the safety regulations. Specific measures will be taken to ensure compliance from all independent contractor truck drivers (referred to in this manual as “independent contractor truck drivers” or simply “drivers”). In our industry, a lot of emphasis is placed on safety while driving and this is an extremely important focus of the Company. There is also a great potential for injury to our drivers while working on and around our trucks and trailers. Because of this potential for injury, Company has developed this program of safe acts to follow while working on and around our trucks and trailers. Company expects all contracted drivers to abide by the rules of this program. This Guide covers all persons operating under the Company operating authority.

The Company reserves the right to modify any of our policies and procedures, including those covered in this Guide, at any time. We will seek to notify you of such changes by email and other appropriate means. However, such a notice is not required for changes to be effective.

MISSION STATEMENT

It is our intention to comply with all federal, state, and municipal safety and highway regulations. We want to make certain that our drivers know and understand the FMCSR. Our mission is to have safe transportation of our products by providing the following:

  • Adherence to driver hiring procedures.
  • Continual audit of driver safety records to ensure compliance.
  • Never to require drivers to operate a vehicle when fatigued and never to require drivers to exceed the speed limit in order to meet a run schedule.
  • Training in the proper and safe way to distribute and secure a load.
  • Maintain current physical exams, driving records, and licenses.

PAYROLL INFORMATION

Company pays you on a weekly basis every Friday.

PAY PERIOD/WORK WEEK

Our regular pay period runs Sunday through Saturday . In order to be paid for the load, all legitimate related documents (including original paper logs if applicable) must be provided to REY Logistics, Inc by 12:00 PM Monday. Load documents delivered after 12:00 PM Monday will be processed for the next week pay. Incomplete load documents will be processed and payed upon delivery of full set of documentation the following week.

PAY DAY

We encourage direct deposit as the preferred method of pay. It is available once you complete and provide Company with the Direct Deposit form. You will be informed of any exceptions to the payday schedule.

During holiday weeks, payday may vary.

Please retain your payment records.

ACCOUNTING DEPARTMENT CONTACT INFORMATION

MAILING ADDRESS:REY Logistics, Inc.
1300 Industrial Blvd, Suite 212
Southampton, PA 18966
TELEPHONE NO:1.267.984.4177 ext. 204
FAX NUMBER:1.877.501.1022
EMAIL ADDRESS:billing@reylogistics.com

SAFETY PROCEDURES

Working safely and smart protects our drivers, equipment and cargo to ensure a smooth trip throughout.

Company has adopted safe work practices as a means to protect drivers, equipment, cargo, and the motoring public while still being a successful company.

Safe Driving Rules

  • It is the intention of Company to prevent accidents and to promote and provide safe operators on the road. The following rules are designed to achieve this purpose.
  • No driver shall operate a vehicle while under the influence or be in possession of any Schedule I drug, unless prescribed by a physician who has advised the driver that the substance will not affect his/her ability to operate a motor vehicle.
  • All drivers must obey all federal, state, and local highway laws.
  • No driver shall knowingly falsify his/her logbook. Violation of this can result in immediate termination.
  • No driver shall knowingly falsify the annual motor vehicle violation and review record. Violation will result in immediate termination.
  • In the event of an accident, all drivers shall follow the procedures outlined in the Driver Incident Reporting Form.
  • No driver is permitted to carry passengers.
  • All drivers shall be knowledgeable of the Federal Motor Carrier Safety Regulations and will be provided with a copy of the Federal Motor Carrier Safety Regulations which shall be kept in the tractor with the driver.
  • Any driver found driving a vehicle while under the influence of drugs or alcohol shall have his Equipment Lease Agreement terminated immediately pursuant to the Equipment Lease Agreement between Owner and Carrier.
  • No driver shall operate a commercial motor vehicle while talking, texting, reading or checking texts or otherwise using a cellular telephone or other electronic device while operating a commercial motor vehicle unless a hands-free device in accordance with the Federal Motor Carrier Safety Regulations is being used.
  • All drivers shall operate the vehicle in a safe and courteous manner at all times.

Seat Belt Policy

We value the lives and safety of our independent contractor truck drivers. Seatbelts are proven to greatly reduce the risk of dying or being seriously injured in a motor vehicle crash. Of course, seatbelt usage is also a federal requirement for commercial drivers under FMCSR 392.16. Because of our commitment to safety and compliance with the law, our company has adopted the following policy regarding seatbelt usage.

All drivers are required to use a seatbelt when traveling in any vehicle while in the course of conducting company business.

Following Distance

  • Driving in traffic poses many dangers. With so much going on around your truck, it can be difficult to concentrate on driving protectively. When you lose your concentration, a crash can occur. A greater following distance can mean the difference between life and death.
  • Always maintain a safe distance between your vehicle and the vehicle ahead of you. The best method for determining a safe following distance is to follow the “Six-Second Rule” in normal highway driving conditions.
  • This distance must be increased for “adverse weather conditions, poor road conditions, vehicle/cargo circumstances or if you are fatigued. When the vehicle ahead passes an object, such as, a tar strip or shadow on the road, start counting 1001, 1002, 1003, 1004, 1005, 1006. If you cross the spot on the road before 1006, you are following too close. In rush-hour traffic, it is recommended by professional drivers to drive 3-5 mph slower than the flow of traffic. This practice allows other vehicles to pull away from you, increasing the following distance. It is impossible and certainly unsafe to keep other vehicles out of your lane. Driving a bit slower is the best technique to practice in your goal of protecting other motorists.
  • Following other vehicles too close, called tailgating, endangers other motorists and is “not acceptable”. Violations of this policy and becoming involved in preventable rear-end crashes will result in the possible termination of the Equipment Lease Agreement between Owner and Carrier.
  • We expect our drivers to keep a safe following distance between other company vehicles and not run in close following convoys. Ensuring your brakes are in safe, working order is another proactive step you can take.
  • If you are too tired to drive, we require you to pull off the road immediately and get some rest in a safe area. Please drive as if your family was in the vehicle ahead of you! It is your responsibility to “protect” other motorists on our highway.

U-Turns

One of the most critical types of crashes is the run-under crash. The maneuver that is most commonly associated with a run-under accident is a U-turn. This type of crash is 100% avoidable by not performing U-turns. Company policy prohibits U-turns.

Prohibitions

In order to ensure that our goal of safe transportation is met, we strictly prohibit the following practices:

  • Driving when alertness is impaired by fatigue or when ill.
  • Driving when in possession or under the influence of any narcotic, amphetamine or other dangerous substance.
  • Driving when under the influence of any alcoholic beverage.
  • Driver must not permit his/her vehicle to be driven by any unauthorized person.
  • No flame-producing heater used in loading and unloading is to be in operation while the vehicle is moving.

ABSOLUTELY NO alcohol or controlled substances will be allowed or tolerated. While this is against FMCSA regulations, it is also against company policy.

Consequences

Company will discipline drivers as required by this policy for the infractions incurred up to and including possible termination of the Equipment Lease Agreement between Owner and Carrier pursuant to the termination provisions. Drivers may be in breach of contractual obligations for infractions incurred within any of the above policies. Breach of contract can result in termination of the Equipment Lease Agreement, subject to the terms and conditions of the Equipment Lease Agreement.

COMPLIANCE TOPICS

Operating within the government and insurance company requirements is necessary to be a successful trucking company today.

Company has adopted safe work practices to protect the motoring public, drivers, equipment, cargo while still being a successful company.

Driving Records

Company use a stringent set of guidelines to select our drivers, including a complete review of each driver’s previous driving record. We take safety and risk management very seriously and expect all owner-operators to comply with all the Department of Transportation regulations, plus our own rigorous driver safety standards and background checks. No driver shall knowingly falsify the annual motor vehicle violation and review record. Violation may result in immediate termination of the Equipment Lease Agreement between Owner and Carrier pursuant to the termination provisions.

Drivers are expected to keep his/her DOT physical and commercial driver’s license current. Driver must report all violations according Part 383 – Commercial driver’s license standards; requirements and penalties §383.31 Notification of convictions for driver violations. According §383.31(b) “Each person who operates a commercial motor vehicle, who has a commercial driver’s license issued by a State or jurisdiction, and who is convicted of violating, in any type of motor vehicle, a State or local law relating to motor vehicle traffic control (other than a parking violation), shall notify his/her current employer of such conviction. The notification must be made within 30 days after the date that the person has been convicted. ” Disciplinary action may be taken including penalties, warnings and/or termination of any driver that violates Federal Motor Carrier and/or Company policy with respect to driver license status and reporting of violations. Violations will be reviewed on a case by case basis.

HOURS OF SERVICE

Compliance with the FMCSR regarding hours of service is an absolute necessity. You commit you will be in complete and absolute compliance. The following policies apply in order to guarantee compliance:

LOG PROCEDURES

Electronic Logging Device (ELD)

Company operates in accordance with Section 32301(b) of the Commercial Motor Vehicle Safety Enhancement Act, enacted as part of MAP-21, (Pub. L. 112-141, 126 Stat. 405, 786-788, July 6, 2012), which mandates the ELD rule. The ELD rules applies to motor carriers and drivers who are currently required to maintain records of duty status (RODS) per Part 395, 49 CFR 395.8(a) of FMCSA regulations.

Beginning on December 18, 2017, a driver using an ELD must have an ELD information packet onboard the commercial motor vehicle (CMV) containing the following items:

  • A user manual for the driver describing how to operate the ELD;
  • An instruction sheet describing the data transfer mechanisms supported by the ELD and step-by-step instructions to produce and transfer the driver’s hours-of-service records to an authorized safety official;
  • An instruction sheet for the driver describing ELD malfunction reporting requirements and record keeping procedures during ELD malfunctions; and
  • A supply of blank driver’s records of duty status (RODS) graph-grids sufficient to record the driver’s duty status and other related information for a minimum of 8 days.

All drivers must follow Company ELD and paper log procedures and regulations.

  • All ELD and/or paper logs and job paperwork must be turned in together at the end of each trip. Quick submission allows Company audit logs and supporting documents sooner and to operate more efficiently as a company. The sooner logs are audited the sooner any deficiencies can be found and reviewed.
  • All ELD and/or paper logs must be filled out completely. This includes recaps, all fuel stops, tickets, violations, lease cuts, PRO / bill of lading #’s, origin and destinations, etc.
  • All supporting documents must be handed in with paperwork. Please include all original fuel tickets.
  • Everything must be signed: Mileage sheets, logs, delivery receipts and expense sheets.
  • All paperwork MUST match up. This means ABSOLUTELY no incomplete or false logs. Company will not tolerate any attempt to hand in incorrect or false logs.
  • A monthly log summary may be requested.
  • Every violation will need to be explained in writing and orally to management.

If the above procedures are not followed, the following consequences will be administered.

A violation letter will be presented to each driver at the end of the month with dates showing any discrepancies on the log. The driver must sign and return. Additional disciplinary action may be taken including the termination of any driver that violates Federal Motor Carrier and/or Company policy with respect to keeping proper and accurate logs including termination. Violations will be reviewed on a case by case basis.

Paper Logs

If driver is operating a pre-2000 truck that is from ELD requirements, Company requires the use of paper logs AND the use of a smartphone-based application approved by Company. The original paper logs must be shipped to Company on a weekly basis and must be consistent with the trip data collected by the smartphone-based application approved by Company.

A violation letter will be presented to each driver at the end of the month with dates showing any discrepancies on the log. The driver must sign and return. Additional disciplinary action may be taken including the termination of any driver that violates Federal Motor Carrier and/or Company policy with respect to keeping proper and accurate logs including termination. Violations will be reviewed on a case by case basis.

FMCSA Hours of Service Rules CFR Title 49 Part 395

11-Hour Rule: A driver shall not drive more than 11 cumulative hours following 10 consecutive hours off duty.

14-Hour Rule: A driver shall not drive for any period after the end of the 14th hour after coming on duty following 10 consecutive hours off duty.

70-Hour Rule: A driver shall not drive for any period after having been on duty 70 hours in any period of 8 consecutive days.

Split Sleeper Berth: A driver, who operates a property-carrying commercial motor vehicle equipped with a sleeper berth, may split the 10-hour break into 2 periods as long as one of the two periods is at least 8 consecutive hours in the berth. The other period, at least 2 hours, can be all off-duty time; all berth time, or a combination of the two. Drivers splitting sleeper berth time need to recalculate the 11-hour drive rule and 14-hour all time rule based on the 8-hour berth break and the other rest period to determine the available hours under each rule. You must also remember that if you split the sleeper berth in 2 periods (an 8-hour and a 2-hour) the time before and after the split cannot exceed 11 hours driving or 14 hours on duty.

Speed Limit: No drivers running under Company operating authority shall exceed the posted speed limits. The company may cross-reference logs with software programs along with monitoring engine data for ensuring proper speed limits are followed.

Daily Mileage: Mileage must be reported each day on each ELD and/or paper logs.

Shipping Information: Driver must show either: Manifest number, Shipper and commodity, or other information such as deadhead or empty.

Daily Inspection: Both pre-trip and post-trip inspections are required.

Complaints of the Federal Hours of Service Violations may be made to FMCSA Region Director at Olympia Fields, IL office at 708-283-3563. The address is: Regional Director, Federal Motor Carrier Safety Administration, 19900 Governors Drive, Suite 210, Olympia Fields, IL 60461 or by calling the Wisconsin FMCSA office at 608-662-2010.

VEHICLE MAINTENANCE

Equipment operating on America’s roadways must be in safe operating condition to protect the motoring public. Company recognizes the value of having well-maintained trucks.

Independent contractors are required to submit a service list to Company with copies of repair receipts every month.

Driver vehicle inspection report(s) (DVIR).

A driver must prepare a DVIR if any defects or deficiencies are found during daily pre-trip or post-trip inspections. Inspection report must be submitted with trip documentation. Vehicle Inspections (DVIRs) are a legal requirement in the United States.

It is the driver’s responsibility to see that all DOT required safety equipment is in the unit. Please check Fire Extinguishers occasionally to maintain proper working order. Fire extinguishers should be checked at least once per month.

STANDARD OPERATING PROCEDURES

Seal on Cargo

It is the driver’s responsibility to make sure the seal on the cargo is unbroken. Should the driver determine the seal has been broken prior to delivery, the driver must notify Company immediately.

Company Practices-Detention Pay

It is the driver’s responsibility to make sure all necessary steps are followed to qualify for detention pay. The steps required by Company are as follows:

  • Driver must arrive on time to Shipper or Receiver. Note that this requirement pertains specifically to detention pay and is not be construed to impose a requirement that all loads must be on time. All reasonable and safe efforts should be employed to arrive on time to Shipper or Receiver.
  • Driver must report arrival time (shipper and receiver) to dispatch.
  • Dispatch must update customer (broker etc.) with arrival time.
  • After first hour, driver must report to dispatch acknowledging they are not load/unloaded
  • Dispatch notates time and will report to customer stating driver has not been loaded/unloaded Detention will begin after free billable hours have expired,
  • Driver will update dispatch with completion time.
  • Dispatch notates time and update customer with departure time.
  • Driver must ensure Bill of Lading is signed with arrival and departure time on bills.

Incident Reporting

Immediate reporting to emergency services and your Company is crucial. Failure to report may result in termination of the Equipment Lease Agreement between Owner and Carrier.

IT IS IMPORTANT NOT TO TAKE PHOTOGRAPHS OF ANY INJURED PARTIES UNDER ANY CIRCUMSTANCES.

  • If the truck is stopped in an unsafe location, move it to safety if possible.
  • Turn off engine and turn on four-way flashers, set out flares and/or reflectors.
  • Call 9-1-1 immediately and advise of damages and injuries.
  • Check on the injured party and render aid if able to do so safely.
  • Contact your Company or the insurance company’s toll free number to report the incident only after rendering aid and securing the scene.
  • Have witness cards and ask anyone who saw the incident or collision to fill them out. Witness cards are provided at the end of Driver Incident Reporting Form . Secure business cards from witnesses, if possible. If unsuccessful, taking a picture of their vehicle and license plate can help authorities to locate them.
  • Complete as much of the Driver Incident Reporting Form as possible at the scene.
  • If possible, take photos of the scene. Do not take photographs of any injured parties under any circumstances.
  • Do not discuss the incident with anyone except the police, your Company or a representative of Insurance Company.
  • You are not required to give a statement to the police, but do cooperate with them. The police are there to complete an incident report and investigate.

Post-Accident Requirements

Federal Motor Carrier Safety Regulations (382.303) require drivers of commercial motor vehicles to submit to DOT drug and alcohol tests as soon as practicable following any accident in which the driver operating under the motor carrier’s authority:

  • Was performing safety-sensitive functions with respect to the vehicle and the accident involved the loss of human life; or
  • Received a citation with a tow (due to disabling a damage), or a citation with any injury.

Driver has 24hrs from date of accident for drug and alcohol screening.

An “accident” (390.5) is defined as an occurrence involving a commercial motor vehicle operating on a public road which results in:

  • A fatality; or
  • Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or
  • One or more motor vehicles incurring disabling damage because of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle.

Drivers are strictly prohibited from using alcohol for eight hours following an accident or until the post-accident testing requirements are carried out, whichever occurs first.

Failure or refusal to follow these instructions, including the use of alcohol prior to the required post-accident alcohol test, will be considered a refusal to submit to a test.

DRUG-FREE OPERATION/WORKPLACE POLICY

It is not our intent to intrude into the private lives of our drivers. Our objective is to have all drivers report to work in a condition to perform their duties safely and efficiently. The presence of drugs and the influence of these substances on drivers during working hours are inconsistent with our objective.

Company acted in accordance with Title 49 CFR, Part 386. Title 49 CFR, Part 386 prohibit use of alcohol while performing safety-sensitive functions, no driver required to take a post-accident alcohol test under §382.303 shall use alcohol for eight hours following the accident, or until he/she undergoes a post-accident alcohol test, whichever occurs first.

No driver shall report for duty or remain on duty requiring the performance of safety sensitive functions when the driver uses any drug or substance identified in 21 CFR 1308.11 Schedule I.

No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any non-Schedule I drug or substance that is identified in the other Schedules in 21 CFR part 1308 except when the use is pursuant to the instructions of a licensed medical practitioner, as defined in §382.107, who is familiar with the driver’s medical history and has advised the driver that the substance will not adversely affect the driver’s ability to safely operate a commercial motor vehicle.

Company requires a driver to inform it of any therapeutic drug use.

All drivers are prohibited from engaging in the unlawful manufacture, possession, use, distribution, transportation or purchase of illicit drugs, alcohol or other intoxicants.

We require you to behave responsibly and appropriately at all times. All drivers are required to report to their jobs in appropriate mental and physical condition, ready to work.

Substance abuse is an illness that can be treated. Drivers who have an alcohol or drug abuse problem are encouraged to seek appropriate professional assistance. You may inform Company representative for assistance in seeking help to address substance abuse.

Any violator of this substance abuse policy will be subject to disciplinary action up to and including termination of Lease Agreement.